With the stiffer penalties and regulations surrounding trucks and motor carriers that cross into Canada starting tomorrow, all carriers need to make sure they understand the process of the eManifest program. While the eManifest can seem like a daunting process, there are various agencies available to assist carriers, and there a few key facts that can get you well on your way to a smooth cross border experience that is free of delays and penalties.

eManifest is a program that requires companies to submit cargo information to Canadian Broder Services Agency authorities before a truck’s arrival. Enforcement gets a little more serious starting July 10, which could lead to delays for trucks arriving at the Canadian border that have not submitted their cargo and conveyance data to the CBSA using the eManifest system.

As of July 10th, officials will start issuing what is called a zero rated penalty in the AMPS system (Administrative Monetary Penalty System). What this means is that the carrier will be issued a warning to correct the problem that lead to the infraction. Although there are no financial consequences during this phase, carriers need to take these zero-rated AMPS penalties seriously as they will form part of their performance record with CBSA. This period of zero-rated AMPS is to give the industry an opportunity to make necessary corrections to procedures and enforce preventative measures that reduce the risk of AMPS penalties.

How to submit your Cargo and Conveyance data to the CBSA:

emanifest portal

Submitting the data is not done by phone or fax, but through a secure website called the eManifest Portal; the Portal requires motor carriers to apply for a special code to log in, called a “shared secret”. The “shared secret” is used to authenticate and validate a client when creating an eManifest Portal Business Account. Only the CBSA and the authorized representative of the company will have access to this information. For information on obtaining a CBSA-issued carrier code, visit the Commercial Carriers section of the CBSA website. To access the Portal, select the eManifest Portal Log In link in the right hand menu. For more information on data requirements visit the eManifest Portal Help and Support website.

Remember, failure to submit cargo and conveyance data via eManifest gets even more serious in January 2016, when border delays could be accompanied by AMPS financial penalties and even cargo rejection.

Best practices for carriers:

  • Provide accurate Cargo Control Numbers (CCNs). Remember, the CCN transmitted in advance must match the bar-coded CCN presented by the drive upon arrival to the border.
  • Match the port of destination (in cargo data transmissions) and the port of release (in PARS documents). The port of destination for cargo is the CBSA port where the shipment is expected to obtain release.  If the CBSA has received a carrier’s advance cargo data before receiving the release request from the customs broker (i.e. PARS) and the port of destination on the cargo does not match the port of release on the release request, the CBSA will reject the release request.
  • Present the correct documents to the CBSA officer . On arrival at the border, the driver must present a machine-readable bar code that will link to the advance electronic data transmitted by the carrier.

Make sure you are prepared tomorrow!!!! Not being so could lead to lengthy delays and penalties!

Reminder for Carriers: Penalty Phase Starts Tomorrow for Trucks Crossing into Canada Without eManifest was last modified: by